Company formation and accounting in Latvia
Last updated: 2015-11-27

What is the Register of the enterprises? What does the Register of the enterprises do?

The Register of the enterprises of the Republic of Latvia (Latvian company register) is governmental institution, which within the territory of the Republic of Latvia registers commercial companies, branch offices, representations, associations, foundations, political parties, mass media and other organizations.
The Register of enterprises manages a commercial register (the register where is registered data about limited liabilities companies, joint stock companies, sole traders and other merchants).

The Register of enterprises also registers changes in documents, stores documents and information, and provides information about the above mentioned merchants and organizations.
Information, received from the Register of enterprises is considered as true and the information has legal force (third persons are entitled to rely on the published information of the commercial register).

The Register of enterprises also has a controlling function (the Register has the right to impose administrative penalties).
If the company in its activities violates the law (for example, information about the company is not true), then a governmental notary prepares warning and requires from company explanations and to stop the violation of the law.
If the company does not respond to the warning and does not stop to violate the law, then the Register of enterprises has rights to file a lawsuit to terminate the activities of the enterprise.
Violations of the law, because of which there is a threat of termination of activities, are following:
  • a company is not in the legal address (the company's management is not accessible in the legal address),
  • a company has not submitted annual reports,
  • within the period prescribed by law, a company has not paid share capital,
  • a company management has no rights (powers) to represent the company.

The Register of enterprises started its activities on 1 December, 1990.
The Register of enterprises operates under the supervision of the Ministry of Justice. The main law regulating the activities of the Register of enterprises, is the Law about the Register of enterprise of the Republic of Latvia.
One of the goals (functions) of the Register of enterprises is to provide the public reliability of the information recorded in the corresponding registers (for example, in the commercial register). The Register of enterprises also provides access to information stored in the corresponding registers (for example, any person has the right to get the data about an owner and a director of a company).

The administration (management) of the Register of enterprises is located in Riga (Pērses street 2). The Register has regional offices in following cities: Bauska, Daugavpils, Jēkabpils, Liepāja, Rēzekne, Rīga, Saldus, Valmiera and Ventspils.
Documents for registration must submit to the regional office corresponding to a legal address of a company. For example, if a legal address is in Riga, Riga district, Jurmala or Ogre, then documents must submit to the regional office in Riga.

Employees (officials) and their main responsibilities.

The Register is managed by the chief state notary, and the applications (for registration) examines governmental notaries of the Register of Enterprises.
Although governmental notaries of the Register of Enterprises in certain cases, certifies signatures of natural persons, the governmental notaries are not sworn notaries.
To become a sworn notary, the applicant must meet certain requirements and must pass an exam of a sworn notary.
Governmental notary of the Register of Enterprises is a public official and his activities (work) is regulated by the State Civil Service Law.

The main job duties (tasks) of a governmental notary of the Register of enterprises are the following:
  • to register commercial companies and organizations as well as to record changes in the basic documents (memorandum and articles of association) of commercial companies and organizations,
  • based on the legislation and submitted documents, to make a decision on insolvency processes, on recording of changes in the Register of enterprises, on postponement and refusal of the registration, on exclusion from the Register of enterprises and from the commercial register,
  • to examine the documents submitted for registration and verify the submitted documents for compliance with legislation,
  • to certify the specimen signatures in the cases provided by law.

The basis for making entries in the registers.

A governmental notary of the Register of enterprises makes an entries in the registers on the basis of:
  • an application of concerned (authorized) person (for example, company owners decide to change the articles of association and a member of the board of directors signs and submits an application),
  • a decision of a court,
  • a decision of a governmental institution (for example, the State revenue service, in certain cases, has the right to suspend economic activities of a company).

A governmental notary does not check the factual circumstances in which a certain decision was made (does not check whether the facts, specified in the submitted documents, are true).
For example, a governmental notary does not check whether an owners of shares of limited liability company was informed about meeting of shareholders. A governmental notary makes decisions on the basis of submitted documents and legislation (notary checks whether submitted documents complies with legislation).
Documents submitted to the Register of enterprises must be in Latvian (if a document is in a foreign language, then notary certified translation is necessary).
If you submit a public document, drawn up outside of the European Union, then Apostille of legalization may be necessary. Apostille and legalization is not required if a public document is issued, for example, in Russia, Belarus, Ukraine.

Appeal against actions and decisions of notaries of the Register of enterprises.

Decisions and actions of governmental notaries of the Register of enterprises can be appealed by submitting an application to the chief notary of the Register of enterprises. The chief notary in most cases makes a decision within one month from the date of application. Decision and actions of the chief notary of the Register of enterprises can be appealed to the Administrative Court.



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